CAVALIER SPIRIT UNITED...BUILDING DREAMS FOR THE FUTURE.
Board Of Directors and Officers Elections/ Annual Meeting - Oct. 18, 2008
North Rowan Alumni Association, Inc. Board Of Directors: 2008-2009
Elisa Alfieri Class of '03 Robin Butler Class of '70 Robert Jones Class of '92 Von Poston Class of '70 Judy McGee Terrell Class of '67 Mark Alley Class of '70 Tim Miller Class of '00 Kim Lentz-Class of '75 Kyle Huffman-Class of '81
Officers:
Mark Alley-President Kyle Huffman-Vice President Carol Harrison Alley-Secretary - Class of '72 Judy McGee Terrell-Treasurer
North Rowan Alumni Association Board Of Directors Meeting November 22, 2008
President, Mark Alley called the meeting to order at 9:40 am. In attendance: Mark Alley, Judy Terrell, Robert Jones, Von Poston, Kyle Huffman, and Elisa Alfieri. In the absence of Carol Alley, Secretary, Elisa Alfieri took minutes. Reviewed last Gala Meeting Minutes of September 18, 08. Elisa Alfieri made a motion to accept. Kyle Huffman seconded. A vote was taken and it passed. A discussion/review of Gala included the following points: Role of economy in lack of attendance We did the best we could within our control Possibly cut costs in the future (ex: no tent, choose between band or dj) so price of tickets could be lower Papa Johns, Charles Ramsey, and Jackie's from Escape The Daily Grind, checks should be coming Reviewed Financial Figures from Gala/ BBQ Reviewed BOD Meeting Minutes from 09-18-08 meeting. Judy Terrell made a motion to accept. Kyle Huffman seconded. A vote was taken and it passed. Reviewed BOD Meeting Minutes from 10-18-08 timed at 9:15AM (pre-annual meeting) were reviewed. Kyle Huffman made a motion to accept. Von Poston seconded. A vote was taken and it passed. Reviewed BOD Meeting Minutes 10-18-08 timed at 11:55AM (post annual meeting) were reviewed. Robert Jones made a motion to accept. Kyle Huffman seconded. A vote was taken and it passed. ”Action Outside of Meeting” minutes from October 13, 2008 were reviewed.The minutes concerning the acceptance of $1077 from the Class of 1959 were approved. “Action Outside of Meeting” minutes from October 15, 08 were reviewed. The minutes concerning adding an additional 2 (two) BOD positions were approved. October 18, 2008 Annual Meeting Minutes presented with no discussion and will be approved at 2009 Annual Meeting. Judy Terrell, Treasurer reviewed finances and discussion included the following points: *Discussion of how to solicit payment of annual dues bill (mail or email) *Printing costs were gala only and not membership *Need to follow up with person regarding NSF check Judy Terrell, Treasurer, presented a Finance report. Elisa Alfieri made a motion to accept. Kyle Huffman seconded. A vote was taken and it passed. A suggestion was made by Judy Terrell to move $5713.84 from scholarship fund to operating fund to eliminate negative balance. Von Poston made the motion and Kyle Huffman seconded. A vote was taken and it passed. A discussion was held on the need of Committees. President Mark Alley will send an email to all current board members regarding which committee they have interest in participating on. -Membership Committee: *Want to bring on new people and retain existing members *Appeal to different groups of people *Consideration of economy on membership *Work on student/young alum populations *Judy Terrell and Kyle Huffman would like to work on Membership Committee -Scholarship Committee: Mark Alley will contact 2008 Committee members to see if they will participate on the 2009 Committee Judy Terrell resigned off of Scholarship Committee. Scholarship Committee will develop student and faculty scholarship programs and present to the Board Of Directors for approval Interactive White Boards/Training Contact with students important in getting word out about scholarship Mark Alley will contact Sue Palmer Fisher to see if interested in Scholarship Committee Elisa Alfieri interested in Scholarship Committee -Finance Committee Von Poston and Judy Terrell want to be on Finance Committee Approach CPA's who have graduated from North Rowan High School (Possible persons to contact are Bobby Honeycutt and Scott Snider to see if interested in serving on Finance Committee) Potential for grant writing to finance some things we want to do (example of interactive white boards) -Fundraising Committee: Keep in mind current economic conditions Send letter to members regarding taking advantage of tax write off and making more donations to NRAA. Take advantage of easy fundraising opportunities (SunTrust, Food Lion, Harris Teeter, Office Depot, Target, and Wal-Mart all have contribution programs) Elisa Alfieri will look into Food Lion Discussed need for other committees and determined we can take care of most things with current list of committees. Need to meet in January 2009 and will begin meeting quarterly at that point (January, April, July, and October) Mark Alley to contact Salisbury Library about a January meeting date location) Adjourned meeting 11:50 am. Respectfully,
Elisa Alfieri
North Rowan Alumni Association Board Of Directors Meeting October 18, 2008
President Robin Butler called the meeting to order at 11:55AM
In attendance: Robin Butler, Kim Lentz, Judy Terrell, Mark Alley, Robert Jones, Tim Miller, Elisa Alfieri, Von Poston and Carol Alley, Secretary. (Kyle Huffman was absent).
Robin Butler discussed the election process of Officers. Officer positions are for a (1) one-year term. He then opened the floor for nominations for President. Tim Miller made a motion to nominate Mark Alley, President. Von Poston seconded. A vote was taken and it passed.
At this time, Robin Butler turned the meeting over to President Alley.
President Alley opened the nominations for Vice President. Robin Butler made a motion to nominate Kyle Huffman as Vice President. Judy Terrell seconded. Mark Alley to email Kyle and inform him of the nomination and receive an answer from Kyle.
Nominations were opened for Treasurer. Von Poston made a motion to nominate Judy Terrell. Tim Miller seconded. A vote was taken and it passed.
Nominations were opened for Secretary. Tim Miller made a motion to nominate Carol Alley. Elisa Alfieri seconded. A vote was taken and it passed.
Von Poston expressed his appreciation to Robin Butler for his leadership of the Association for the past year. All directors agreed.
President Alley discussed the need of a financial report after the Gala expenses and Gala income was received. Treasurer, Judy Terrell will disperse the report when all expenses and income is final.
A discussion was held concerning the schedule of the next BOD meeting. President Alley will email all directors to set the date.
Meeting adjourned 12:15 PM
Carol Alley
Secretary, North Rowan Alumni Association
North Rowan Alumni Associaiton Board Of Directors Meeting October 18, 2008
President Robin Butler called the meeting to order at 9:15AM
In attendance: Robin Butler, Judy Terrell, Robert Jones, Tim Miller, Elisa Alfieri, Von Poston, Mark Alley and Carol Alley, Secretary.
President Butler led a discussion concerning the proxy votes. There were no concerns from the BOD.
President Butler led a discussion concerning an addition to the By Laws addressing “Corporate Memberships”. After the discussion Mark Alley made a motion to add the following section to the current By Laws. “Section 1D-Corporate Memberships: Any corporation or business who wishes to support the association may apply for a Corporate Membership. Corporate Members shall not have voting rights. Corporate Members shall be given advertising space on the Association web site. Ad space shall be allocated by the amount contributed for Corporate membership, as follows: Minimum $250: 14/ page ad: $500: ½ page ad: $750 ¾ page ad; $1000: full-page ad. Corporate Members may change their ad on the website monthly.Charter Corporate members who join before December 31, 2008 shall be deemed active members in good standing through December 31, 2009.”Judy Terrell seconded the motion. A vote was taken and it passed.
President Butler reviewed the agenda for the Annual Meeting.
A discussion was held concerning the raffle of the “Cotton Ketchie” print. The winning ticket number is 692350. As of this morning the print has not been claimed. Judy Terrell made a motion to hold the print till December 30, 2008. After Jan 1, 2009 the print will be displayed at “Salisbury Square Antiques and Collectibles. The BOD will determine a fair market price. It will be displayed for sale to the public and when sold the proceeds will be placed in the scholarship program fund”.Elisa Alfieri seconded. A vote was taken and it passed.
Mark Alley recognized Bo Russell’s attendance at the 50th Gala Celebration. Bo traveled from Japan to participate.
Mark made a motion to adjourn. Tim Miller seconded.
Meeting adjourned 9:40 AM
Carol Alley
Secretary/North Rowan Alumni Association
North Rowan Alumni Association Board Of Directors Meeting September 18, 2008
President Robin Butler called the meeting to order at 8:47 PM
In attendance-Robin Butler, Von Poston, Judy Terrell, Tim Miller, Mark Alley, Carol Alley-Secretary
Minutes from the August 21, 08 meeting were reviewed. Mark Alley made a motion to accept. Tim Miller seconded. A vote was taken and it passed.
Judy Terrell presented the Treasurer report. Ending balance:$17,898.16.
Von Poston made a motion to accept. Tim Miller seconded. A vote was taken and it passed.
The web site stats were reviewed.
A discussion was held concerning revisions to the Financial Plan. Mark Alley to work on and distribute to the other BOD members for additional revisions and ideas.
A discussion was held concerning the addition of a “Corporate Membership” level.Judy Terrell made the following motion.Mark Alley seconded.
Advertising on the NRAA web site will be based on the level of contribution. Levels are: $250 for ¼ page, $500 for ½ page, $750 for ¾ page and $1000 for a full page. Charter Corporate Memberships shall expire on December 31, 09.
Advertising script may be updated monthly. Corporate Charter Members shall have no voting rights.”
A vote was taken and it passed.
Meeting was adjourned at 9:30 PM
Carol Alley/NRAA-Secretary
North Rowan Alumni Association, Inc
Board Of Directors Meeting
August 21, 2008
In attendance: Robin Butler, Von Poston, Judy Terrell, Mark Alley, and Carol Alley-Secretary
Meeting called to order at 8:10PM
The minutes from the July 17th, 08 Board Of Directors meeting were read. Judy Terrell made a motion to accept. Von seconded. A vote was taken and it passed.
Judy Terrell gave a Treasurer report. Cash on hand: $8169.64 Mark Alley made a motion to accept. Von Poston seconded. A vote was taken and it passed.
Carol Alley gave a report on the web site hits. July 2008 there were 3,939.From the dates of August 1-20 there were 3,020.
Judy Terrell discussed the outcome of the Finance Committee meeting. Judy Terrell made a motion to hire Turlington and Co (Ricky Harvey) to prepare the 2008 taxes for the organization. The cost will be $250 or less. Von Poston seconded the motion. A vote was taken and it passed.
A discussion was held to allow “Southern Foods” owned by Avery Wilkerson, Class of 1991 to be a food vendor at the Gala. Judy Terrell made the motion.Von Poston seconded. A vote was taken and it passed. Carol Alley to contact Avery and secure a contract.
A discussion was held concerning the postal letter of notification to the Association members for the annual meeting to be held on October 18, 2008. It was decided the letter was to be mailed on September 15, 08. Judy Terrell to provide the mailing label list and envelopes. Robin Butler to draft the letter. Carol Alley and Judy Terrell to prepare the mailing.
Robin Butler announced the next Board Of Directors meeting to be held on September 18, 08.
Kim Lentz and Corrine Mauldin were introduced. Kim Lentz asked for areas of volunteers needed for the 2-day event. Kim Lentz to coordinate.Corrine Mauldin led a discussion of the perceived attitude of the Board Of Education towards North Rowan. As a result of this discussion, Mark Alley will attend the School Board meeting on Monday, August 25th. He will address the members and provide the members information about the North Rowan Alumni Association and to extend an invitation to our events on October 17 and October 18 as our guests.
Meeting adjourned 9:40 PM
Carol Alley
Secretary/North Rowan Alumni Association
August 18, 2008
NRAA Board Of Directors
“Action Outside a Meeting”
Robin Butler, President send an email to the Board Of Directors. Robin presented a motion to proceed with the Salisbury Post advertising for the Gala Celebration. The insert rate is $14.75 per column inch and color is an additional $120. I am estimating that we will need an ad three columns by five inches, yellow background with green typeface. The cost will be $341.25.
I need a second to the motion and your vote.Please reply to this email.
Robin Butler
President-NRAA
Judy Terrell has seconded the recommendation.
Robin Butler-yes
Judy Terrell-yes
Mark Alley-yes
Von Poston-yes
Elisa Alfieri-not sure
Robert Jones-no reply
Tim Miller-no reply
A vote was taken and it passed.
Carol Alley
Secretary, NRAA
North Rowan Board Of Directors
Meeting Minutes
July 17, 2008
In attendance: Robin Butler, Mark Alley, Von Poston, Elisa Alfieri, Tim Miller, Robert Jones, Judy Terrell, Jeff Burnsides, Carol Alley, Secretary.
Meeting called to order: 9:25 PM
The minutes from the June 19, 2008 meeting were reviewed. Judy Terrell made a motion to accept. Mark Alley seconded. A vote was taken and it passed.
Judy Terrell, Treasurer gave a treasury report. As of today, cash on hand is $7920.88. Elisa Alfieri made a motion to accept. Tim Miller seconded. A vote was taken and it passed.
Von Poston led a discussion concerning the insurance for the Gala. After the discussion it was decided to proceed on with the insurance.
Judy Terrell gave a report concerning the Time Warner advertising. Mark Alley made a motion to advertise each week in August, each week in September and the first two weeks of October with the price of $5 for set up and $5 a week. Von Poston seconded. A vote was taken and it passed.
A discussion was held concerning children attending the Gala.Elisa Alfieri made a motion that the Gala Celebration be an adult only event due to the fact that the location is not child friendly. Von Poston seconded. A vote was taken and it passed.
A discussion was held concerning the North Rowan Football program and purchasing a full-page ad for the price of $75. Tim Miller made a motion to proceed with the full-page ad in the program for the price of $75. Judy Terrell seconded. A vote was taken and it passed.Carol Alley to contact David Johnston and secure the ad.
A discussion was held concerning the food vendor contract. It was decided to change the “net” to “gross” and change the set up time for the vendors. Judy Terrell made a motion to accept the contract with the above-mentioned changes. Tim Miller seconded. A vote was taken and it passed.
Von Poston led a discussion concerning the “Coupon Books”. After the discussion it was decided to proceed with the sale of the coupon books. The number of books for consignment will be determined after we see the registration numbers. Von Poston to handle.
A discussion was held concerning Food Lion being represented at the Gala with a booth. It was decided to allow as long as there was “no food” involved.
Jeff Burnsides, Dream Beamz gave an update on the laser production. After the discussion Von Poston made a motion to approve a maximum budget of $1000 for the laser show. Mark Alley seconded. A vote was taken and it passed.
A discussion was held concerning the need for transportation at the Gala. Robin Butler to contact YMCA/Edwin Martin for details.Von Poston to contact Susan Morris and secure price information on the trolley cars.
A discussion was held concerning the “Lifetime Membership” program and eligibility. After the discussion it was decided to proceed.
Meeting adjourned 10:25 PM
Carol Alley
Secretary
North Rowan Alumni Association
Board Of Directors minutes
June 19, 08
President, Robin Butler called the meeting to order at 8:35 PM
In attendance; Robin Butler, Mark Alley, Timothy Miller, Robert Jones, Elisa Alfieri, Judy Terrell, Von Poston, Carol Alley, Secretary.
The minutes from May 15, 2008 were reviewed. Robert Jones made a motion to accept. Elisa Alfieri seconded. A vote was taken and it passed.
The minutes “Action Outside A Meeting” from May 23, 08 were reviewed. Timothy Miller made a motion to accept. Judy Terrell seconded. A vote was taken and it passed.
The minutes “Action Outside A Meeting” from June 03, 08 were reviewed. Timothy Miller made a motion to accept. Elisa Alfieri seconded. A vote was taken and it passed.
Judy Terrell, Treasurer gave a financial report. Cash on hand as of June 19, 08 is $8526.74.Timothy Miller made a motion to accept as presented. Bobby Jones seconded. A vote was taken and it passed.
Carol Alley gave an update on the web site. The stats for May 2008 were over 4100 hits.
A discussion was held concerning the revised “Membership Brochure”.Also the discussion to purchase 1500 brochures was discussed. Von Poston made a motion to accept the revised “Membership Brochure” and to purchase 1500. Elisa Alfieri seconded. A vote was taken and it passed.
A discussion was held concerning“Charter Memberships”. After discussion it was decided to table the discussion till the July BOD meeting. This will allow more time to obtain additional information.
A discussion was held concerning the number of Gala Brochures to print. Elisa Alfieri made a motion to purchase 3000. Robert Jones seconded. A vote was taken and it passed.
Meeting adjourned 9:25 PM
Carol Alley
Secretary, North Rowan Alumni Association
June 03, 2008
NRAA Board Of Directors
"Action Outside a Meeting"
Robin Butler, President sent an email to the Board Of Directors. Robin presented a motion from Board of Director, Robert Jones concerning the following:Kyle Santillian, Emcee quoted $300 for his services on October 18th, 2008.This was a compromise number between his standard $400 and our budgeted $200.
The motion has been seconded by Judy Terrell.
Mark Alley- yes
Elisa Alfieri-yes
Robin Butler-yes
Robert Jones-yes
Tim Miller-yes
Von Poston-yes
A vote was taken and it passed.
Carol Alley-Secretary-NRAA
North Rowan Alumni Association
Board Of Directors Minutes
May 15th, 2008
President Robin Butler called the meeting to order at 8:25 PM
In attendance: Robin Butler, Von Poston, Elisa Alfieri, Mark Alley, Robert Jones, Tim Miller and Carol Alley, Secretary.
Minutes from the April 30, 2008 “Action Outside a Meeting” were reviewed. Elisa Alfieri made a motion to accept. Von Poston seconded. A vote was taken and it passed.
Minutes from the April 17, 2008 were reviewed. Robert Jones made a motion to accept. Von Poston seconded. A vote was taken and it passed.
In the absence of Judy Terrell, Treasurer, Mark Alley presented the treasurer report. Ending balance as of May 15, 2008 was $9,088.75.Mark Alley made a motion to accept as presented. Von Poston seconded. A vote was taken and it passed.
Old Business:
Robin Butler discussed the board vacancy. The position will fill a term that will expire in October 2009. Elisa Alfieri made a motion to accept Tim Miller as the new Director. Robert Jones seconded. A vote was taken and it passed.
Robin Butler discussed the need to elect a Vice President. This position will fill a term that will expire in October 2008.Mark Alley made a motion for Elisa Alfieri to fill the position. Von Poston seconded. A vote was taken and it passed.
Mark Alley, Scholarship Chair gave an update from the Scholarship Committee. Two $1500 scholarships will be awarded on Wednesday, May 28th at the Awards Day. The two senior recipients are Robert Barton and Michael Bates.
A discussion was held concerning the Hauser Rental Service contract. Elisa Alfieri made a motion to accept the bid as edited. Von Poston seconded. A vote was taken and it passed. Carol Alley to contact Jon with Hauser Rental.
A discussion was held concerning the contract for the DJ.Robert Jones to secure the contract and fax to Robin Butler. Also, Robert Jones to secure the contract for the radio personality and fax to Robin Butler.
A discussion was held concerning the assignment of NRAA membership numbers. Elisa Alfieri made a motion to have membership numbers assigned. Von Poston seconded. A vote was taken and it passed. Robin Butler ask Carol Alley to contact Judy Terrell and explain the number sequences.
Meeting adjourned 9:40 PM
Carol Alley-Secretary
North Rowan Alumni Association
Board Of Directors Minutes
April 17, 2008
President Robin Butler called the meeting to order at 7:45 PM
In attendance: Robin Butler, Judy Terrell, Robert Jones, Von Poston, Elisa Alfieri, and Carol Alley-Secretary
Minutes from the March 20, 2008 were read. Elisa Alfieri made a motion to accept. Judy Terrell seconded. A vote was taken and it passed.
Judy Terrell gave a Treasurer report. See breakdown attached. Cash on hand $7208.04
A discussion was held concerning invoices ready for payment. Elisa Alfieri made a motion to move $2500 to the operating account to cover invoices. Robert Jones seconded. A vote was taken and it passed.Judy Terrell discussed the need to open an “on line banking” account. All agreed.
Mark Alley gave an update on the bulk mail rates. A discussion was held and it was decided to table the vote till a later date.
A discussion was held concerning the two Board Of Directors vacancies. Elisa Alfieri made a motion to recommend Mark Alley to fill one position that expires October 2008. Von Poston seconded. A vote was taken and it passed. Robin Butler to compose an email to all current Association Members concerning the BOD vacancy.
Mark Alley gave an update on the Scholarship Committee. The applications have been received, the committee has reviewed the applications and the finalists have been selected. The finalists will be interviewed no later than May 1, 08 and a decision will be made by the committee after the interviews are completed.
Mark Alley led a discussion concerning naming the scholarship.Judy Terrell made a motion to name the scholarship:“North Rowan Alumni Association Cavalier Scholarship”. Robert Jones seconded. A vote was taken and it passed.
Carol Alley gave an update on insurance quotes for various activities. After the discussion it was decided to table the vote concerning insurance. Von Poston to check with his insurance provider.
A discussion was held concerning the mailing of the church letters. The mailing list of 105 churches was divided among several persons and the letters will be mailed in the next two weeks.
A discussion was held concerning news items and advertising on the web site from alumni. Robin Butler to contact alumni and discuss several options available.
Meeting adjourned 8:55 PM
Carol Alley/Secretary
April 30, 2008
NRAA Board of Directors
“Action Outside a Meeting”
Mark Alley, Scholarship Chairman sent an email to Board Of Director- President Robin Butler.Robin Butler presented the recommendation and it is as follows:
“The scholarship committee conducted the interviews this evening and made its decision. After our analysis of many factors, it is the recommendation of the scholarship committee that two $1500.00 scholarships be awarded. It is also our recommendation that if two scholarships are awarded, the full amount be applied to the first semester for each of the recipients. That would make it easier for the treasurer and alleviate the problem of verification of first semester GPA in time to pay for the next semester.We do not feel that $1500 justifies splitting between two semesters.
Our selections are: Michael Bates and Robert Barton
In order to make timely notifications to our finalists, please take action on this proposal via e-mail, and remember to use “reply-all” so Carol can tabulate your votes.
Respectfully submitted.
Mark Alley
Scholarship Committee Chair
The recommendation has been secondedby Elisa Alfieri.
Elisa Alfieri-yes
Robin Butler-yes
Robert Jones- yes
Judy Terrell-yes
Von Poston-yes
A vote was taken and it passed.
Carol Alley
Secretary, NRAA
March 20, 2008
Board Of Directors Meeting Minutes
President Robin Butler called the meeting to order at 7:30 PM
In attendance: Robin Butler, Judy Terrell, Robert Jones, Elisa Alfieri, Carol Alley, Secretary (Robin Butler holding Von Poston’s proxy).
Minutes from the February 21, 08 meeting were reviewed. Judy Terrell made a motion to accept. Elisa Alfieri seconded. A vote was taken and it passed.
Judy Terrell, Treasurer gave a report. A motion to accept the report was made by Elisa Alfieri. (Report attached) Robert Jones seconded. A vote was taken and it passed.
A discussion was held concerning a pending issue. Judy Terrell made a motion to move forward with the decision. Elisa Alfieri seconded. A vote was taken and it passed.
President Robin Butler led a discussion concerning the Board Of Director vacancy. Judy Terrell to provide a list of the current membership and Robin and he will post an email to these members.
A discussion was held concerning the renewal of the web site. Judy Terrell made a motion to renew it for 1 year with the upgrades offered. Robert Jones seconded. A vote was taken and it passed.
Mark Alley led a discussion concerning the bulk mailing fees and schedule. It was decided to table the vote till the April meeting.
Carol Alley discussed the need to update the By-Laws with the current address of 111 S. Salisbury Ave. Judy Terrell made a motion to update the By-Laws. Robert Jones seconded. A vote was taken and it passed.
Carol Alley distributed the information concerning the paperwork for the use of the Salisbury Public Library as an emergency meeting location for committees as we get closer to the Gala Celebration. Robert Jones made a motion to proceed with the application process to use the library as an emergency meeting location. Judy Terrell seconded. A vote was taken and it passed.
A discussion was held concerning the distribution of the Faculty Scholarship. It was noted that the application and criteria is ready to be distributed. Judy Terrell made a motion to consider the scholarship in the fall of 2008. Robert Jones seconded. A vote was taken and it passed.
A discussion was held concerning the naming of the Student Scholarship Fund. It was decided to table the discussion till the April 2008 meeting.
A discussion was held in reference to “Standing committees voting members to be a maximum of two sitting Members of the Board. It was decided to table this discussion till the April 2008 meeting.
Meeting adjourned 9:00 PM
Carol Alley/Secretary
February 21, 2008
Board Of Directors Meeting Minutes
President Robin Butler called the meeting to order at 8:15 PM.
Minutes from the Jan 31, 08 meeting were amended. Judy Terrell made a motion to accept as amended.Robert Jones seconded. A vote was taken and it passed.
A discussion was held concerning the bank account signatures at F & M bank. Secretary, Carol Alley was asked to draft a letter to Jill Fisher, F & M Bank stating Judy Terrell is the first signer and Von Poston will be the seconded signature on the account.Elisa Alfieri made a motion for the letter. Robert Jones seconded. A vote was taken and it passed.
Judy Terrell has ordered checks for the Association.
A discussion was held concerning obtaining a credit card. Judy Terrell made a motion to wait on applying for a credit card until necessary. Robert Jones seconded. A vote was taken and it passed.
Robert Jones made a motion to change the wording of email interaction to “action outside a meeting”.Elisa Alfieri seconded.A vote was taken and it passed.
A discussion was held that the Association extends the charter membership registration period until December 31, 2008. Elisa Alfieri made the motion. Judy Terrell seconded. A vote was taken and it passed.
A discussion was held concerning the levels of donations recommended by the Membership Committee. The recommendations are:
LIFETIME LEVEL $1000 (Entitles donor to lifetime membership in the Association) CAVALIER LEVEL: $500-$999 GOLD LEVEL: $100-$499 GREEN LEVEL: up to $99 A married couple, who are both alumni, can become Lifetime members with a donation of $1500 +
Robert Jones made a motion to accept as presented. Judy Terrell seconded. A vote was taken and it passed.
A discussion was held to approve the current paying members as charter members. Judy Terrell made the motion. Robert Jones seconded. A vote was taken and it passed.
A discussion was held to notify the current charter members that there was a position open on the Board Of Directors.
A review of the mailer was held. The mailer was amended.
A discussion was held concerning the vacancy on the BOD. The BOD voted to install Von Poston to fill a one- year term.
A discussion was held concerning the return postage in the mailer. Von Poston made a motion to not include return postage. Judy Terrell seconded. A vote was taken and it passed.
Mark Alley, Chairman of the Scholarship Committee, made a presentation. The eight-member committee drafted criteria and an application for the faculty scholarship and student scholarship.
After review of the faculty scholarship criteria Elisa Alfieri made a motion to accept. Robert Jones seconded. A vote was taken and it passed. (Copy attached)
After review of the faculty scholarship application form Robert Jones made a motion to accept. Von Poston seconded. A vote was taken and it passed. (Copy attached)
After review of the student scholarship criteria Judy Terrell made a motion to accept. Von Poston seconded. A vote was taken and it passed. (Copy attached)
After a review of the student application form Von Poston made a motion to accept. Elisa Alfieri seconded. A vote was taken and it passed.(Copy attached)
A discussion was held concerning the deposit payment of $600 to secure the band for the Gala Celebration. Elisa Alfieri made a motion to send the payment and secure the band. Judy Terrell seconded. A vote was taken and it passed.
Meeting adjourned at 11:10 PM
Elisa Alfieri
BOARD ACTION OUTSIDE OF MEETING
Feb. 11, 2008
“Heartbeat Of Soul”, Lewis Wilson contacted President Robin Butler concerning the October 18, 2008 date. The band has been offered another gig on the same date in Athens, Ga. Lewis Wilson preferred to come to our event in Spencer. The price for the band is $2500.00. Lewis Wilson is requesting a firm answer today (2-111-08) due to scheduling conflict. President Robin Butler called for board action outside a meeting.
A motion was made by John Watkins to hire the band “Heartbeat Of Soul” for the October 18, 2008 Gala Celebration at the price of $2500.00. Norm Thomas made a second.
A vote was taken via email:
Robert Jones-yes
John Watkins-yes
Judy Terrell-yes
Robin Butler-yes
Norm Thomas-yes
No answer- Ron Steelman and Elisa Alfieri
Motion to hire “Heartbeat Of Soul” passed. Robin Butler to contact the band. Lewis will mail contract to the PO Box.
Carol Alley/Secretary
NRAA Board Of Directors Meeting
January 31, 2008
President Robin Butler called the meeting to order at 8:50 PM
In attendance: Robin Butler, Judy Terrell, John Watkins, John Watkins, Norman Thomas, Ron Steelman, Carol Alley, Secretary.
Minutes from the November 28, 2007 BOD meeting were reviewed. John Watkins made a motion to accept. Judy Terrell seconded. A vote was taken and it passed.
Minutes from the electronic email December 19, 2007 BOD action taken outside a meeting was reviewed. Norman Thomas made a motion to accept.Elisa Alfieri seconded. A vote was taken and it passed.
Minutes from the January 17, 2008 NRAA BOD meeting were reviewed. Elisa Alfieri made a motion to accept. Judy Terrell seconded. A vote was taken and it passed.
Treasurer, Judy Terrell gave a report. The report reflects as of December 31, 2007 a balance of the checking and savings accounts of$6336.27. Additional funds received since the statement date total $2500.00. Account total as of Jan 31, 2007 is $8836.27
John Watkins made a motion to accept Treasurer report. Norm Thomas seconded. A vote was taken and it passed.
Von Poston gave a report from the Financial Committee. The Finance Committee recommends to the BOD to accept the Mission Statement with the addition of “sponsoring Alumni events”. Also the committee recommends the “Vision Statement” be accepted as actual and the “Objectives” are accepted as actual. John Watkins made a motion to accept. A vote was taken and it passed.
A discussion was held concerning a “Marketing Committee”. A motion was made that the Financial Committee would act as the Marketing Committee intermittently. A vote was taken and it passed.
Judy Terrell made a motion to accept the Financial Plan/Workbook/Guideline and also the Marketing Plan/Workbook/Guideline. A vote was taken and it passed.
A discussion was held concerning the promotion and marketing of the 50th Anniversary Gala Event as a fundraiser. A vote was taken and it passed.
A discussion was held concerning the Scholarship Committee. Mark Alley has agreed to be the Chairman of the Scholarship Committee. Judy Terrell made a motion to accept Mark Alley as Scholarship Chairman with a mandate that a report be ready from the Scholarship Committee for the Feb. 21st, 2008 BOD meeting. Norm Thomas seconded. A discussion was held.A vote was taken and it passed.
Meeting was adjourned at 9:25 PM
Carol Alley/Secretary
Board Of Directors Meeting
January 17, 2008
President Robin Butler called the meeting to order at 8:45 PM
In attendance: Robin Butler, John Watkins, Elisa Alferi, Ron Steelman and Carol Alley, Secretary.
President Robin Butler presented a letter from Von Poston. In the letter, Treasurer Poston has resigned as Treasurer of the NRAA, Inc. Robin stated the need of electing a new Treasurer. He stated that Director, Judy Terrell was willing to take the position.
John Watkins made a motion to elect Judy Terrell Treasurer and also the need to purchase the software “Quick Books Pro, Turbo Tax 2007” before the tax deadline of Jan 31, 2008. Elisa Alferi seconded. A vote was taken and it passed. Robin Butler to contact Judy Terrell.
A discussion was held that immediately $300.00 (approximately) would be spent out of the operating account to purchase the tax software and also $500.00 would be spent for the purpose of a donation to the NC Transportation Museum to secure the Oct. 18, 08 Gala Celebration date.
A discussion was held concerning the web site. Ron Steelman to handle and notify Carol Alley of the results.
A discussion was held concerning the idea of having ribbons to recognize “Membership” in the Alumni Association. These ribbons will be worn at the Gala celebration.
Meeting adjourned 9:15 PM
Carol Alley/Secretary
Board Of Directors Meeting (BY EMAIL)
December 19, 2007
At our last BOD meeting we approved the opening of a checking account at Wachovia Bank upon approval of out application for 501C-3 status. Good news! The status has been approved, so members may now make contributions that are tax deductible.
Insubsequent consideration of the selected bankl with which to do business, our Treasurer Von Poston and Board VP John Watkins (our so-signers on the checking account) have concluded that we may be better served opening our account at F&M Bank. The Fisher family has been very philanthropic to the community over the years, and Paul Fisher's wife is a member of the NRHS Class of 1959.
I am calling for an electronic BOD meeting to ask the Board to vote on John Watkins' motion to open our checking account at F&M Bank. We need a second to the motion, any comments or discussion, and your vote.
Timing is critical. Carol needs banking account info to open the PayPal Account. We need to send out a notice of our 501C-3 status. We then need to send out an email with on line pledge form encouraging donations prior to year end.
Please respond by 5:00pm Thursday, December 20, 2007. Hit "reply all" so Carol can record your response.
Thank you.
Robin Butler, President
An email was received: A second to the above motion was made by Norm Thomas on December 19, 2007
Yes-vote received by Elisa Alfieri Yes-vote received by Norm Thomas Yes-vote received by Judy Terrell Yes-vote received by John Watkins Yes-vote received by Robert Jones Yes-vote received by Robin Butler Yes-vote received by Ron Steelman
A vote was taken and the motion was approved.
Carol Alley/Secretary
North Rowan Alumni Association, Inc
Board Of Directors Meeting
November 28th, 2007
President Robin Butler called the meeting to order at 6:50 PM.
In attendance: Robin Butler, John Watkins, Judy Terrell, Ron Steelman, Norm Thomas, Carol Alley, Secretary, Von Poston, Treasurer.
Minutes from the Annual Meeting of October 20, 2007 were read. Judy Terrell made a motion to approve. Norm Thomas seconded. A vote was taken and it passed unanimously.
Old Business: None
New Business:
Von Poston, Chairman of the Finance Committee presented recommendations to the Board Of Directors. (See attached recommendations). John Watkins made a motion to discuss the 3 (three) items on the recommendations. Norm Thomas seconded. A vote was taken and it passed.
Discussion on item # 1. A discussion was held concerning the return of funds in the amount of $3365.00 to Craig Pierce and in what name the check should be made to. Suggestions made: 1. Craig Pierce 2. NRHS Class of 73 Scholarship Fund 3. NRAA, INC. John Wakins made a motion that the check be made to “North Rowan Alumni Association. Inc”. Judy Terrell seconded. A vote was taken and it passed.
A discussion was held concerning the “By-Laws” of the Association. John Watkins made a motion that the Board Of Directors carry out the duties as directed by the By-Laws. Also, the motion included to immediately open a bank account. Judy Terrell seconded. A vote was taken and it passed.
A discussion was held concerning having a second signature on the bank account. Ron Steelman made a motion that all the bank accounts should have two signatures. Norm Thomas seconded. A vote was taken and it passed.
A discussion was held concerning the choice of banks. After discussion, Ron Steelman made a motion to use Wachovia Bank. Norm Thomas seconded. A vote was taken and it passed.
Robin Butler asked Carol Alley to discuss the PayPal account info. A brief description was given concerning the fees and the set up on the web site. John Watkins made a motion to use PayPal for the web site donations and for the account to be set up ASAP. Judy Terrell seconded. A vote was taken and it passed.
A discussion was held concerning the transfer of monies from the PayPal account to the bank checking account. A motion was made by Judy Terrell to transfer the funds on the 1st day of the month, the 15th day of the month and 24 hours before any Finance meeting, Board of Directors meeting or General meeting. Norm Thomas seconded. A vote was taken and it passed.
John Watkins led a discussion concerning business card advertisements on the web site. He discussed setting a fee of $50.00 per business card ad. This would promote revenue for the Association as well as alumni generating business between associates. John Watkins made the motion to proceed with the business card web site pages. Ron Steelman seconded. A vote was taken and it passed.
John Watkins led a discussion concerning “Corporate Sponsors” pages on the web site. After much discussion the following pricing schedule was made as a motion by John Watkins.
A full page for donation of $1000.00 plus
½ page for donation of $500.00-$999.00
¼ page for donation level of $250.00.00-$499.00
1/8 page for donation level of 100.00-$249.00
Judy Terrell seconded. A vote was taken and it passed.
Robin Butler led a discussion on the status of the 501 C3. Von Poston gave an update. It was decided that Ron Steelman would be the Liaison to the BOD for the 501 C3.
John Watkins led a discussion concerning the Alumni benefits and why Alumni should join the Association. (see attached). It was decided it would be established on the web site and it would be called “Alumni On The Move”.
Also, John Watkins led a discussion concerning establishing chapters of the North Rowan Alumni Association, Inc. Examples cities were given, Raleigh, Charlotte, and Wilmington. This would establish and promote interest. It was decided this page on the web site would be called “Lagniappe Page”.
A discussion was held concerning the establishment of a privacy policy. The discussion centered around the list of postal mailing addresses and the mass email list of the Alumni.
A motion that NRAA,Inc will not share the email list or postal mailing list with any party. Also, a disclaimer concerning this policy will be posted on the web site was made by Judy Terell. John Watkins seconded. A vote was taken and it passed.
Robin Butler led a discussion concerning establishing a policy on conduct at general meeting as well as Board Of Directors meeting. It was decided to unofficially adopt “Roberts Rules Of Order” until such time that the Board Of Directors could research and meet to discuss this further. Robin asked the BOD to consider electing one of the seven BOD members as a “Parliamentarian”. A “personal conduct” code will be discussed at a later date.
Meeting was adjourned 8:29 PM
Carol Alley/Secretary
Annual Meeting October 20, 2007
President Robin Butler called the meeting to order at 11:10 am. In attendance (10) Robert Jones, Robin Butler, Carol Alley, Von Poston, Elisa Alfieri, John Watkins, Judy Terrell, Norm Thomas, Mark Alley, Ron Steelman Robin Butler requested a financial report. Carol Alley read the report via email from Craig Pierce. The email stated there is $9035.00 in the scholarship fund and in addition,two checks for $100.00 each that have not been deposited into the account. There is $1000.00 in the Alumni Association account. There was a discussion concerning opening new bank accounts. Robin Butler led a discussion concerning “Bylaws of North Rowan Alumni Association INC”, Article V, Section 2. titled “Number, Term of Office, and Qualifications”.The discussion concentrated on correcting the By-Law to the intended number of Directors. Current By-Law adds up to 8 (eight) Directors and the correct number should be 7 (seven) Directors.Mark Alley made a motion to correct the by-laws to reflect 7 total Directors. Judy Terrell seconded. A vote was taken, and it passed unanimously. After a discussion it was decided to add Amendment # 1 to the By-Laws. Amendment # 1.10-20-07 of Article V, Section 2… 3 Directors for 2 years by substitution of 2 Directors for 2 years. President Butler reviewed the “Procedures For The Election of Directors and Officers” Mark Alley made a motion to accept the “Procedures For The Election of Directors and Officers”. John Watkins seconded. A vote was taken and it passed unanimously. Elections were held and the results are: DIRECTORS: 1 year term: Ron Steelman John Watkins 2 year terms: Elise Alfieri Norm Thomas 3 year terms: Judy Terrell Robert Jones Robin Butler Elections were held and the results are: OFFICERS: Von Poston-Treasurer Carol Alley- Secretary John Watkins-Vice President Robin Butler-President John Watkins led a discussion on Matters Of Substance.“Any Member may request a change in “Matters Of Substance”.Matters of Substance shall include but are not limited to finance, funding, revenue, income, charges, fees, dues, expenses, policy, representation, press release, forms, letterhead, membership, Bylaws Of North Rowan Alumni Association, Inc, and other matters that have been previously approved by a committee, voted on by Directors, where change is requested by a member. After discussion is was agreed that all such matters will be returned to committee, where an evaluation will take place in a timely fashion, and the committee recommendations(s) will be submitted in writing to the Board Of Directors for vote at the next Board Of Directors meeting” John Watkins made a motion to accept Matters Of Substance. Judy Terrell seconded. A vote was taken and it passed unanimously. A discussion was held concerning the levels of contributions for Charter Membership. After discussion it was decided to refer this to the Finance Committee. Ron Steelman gave an update and status of the 501-C3. Elise Alfieri made a motion to change the physical address as 111 Salisbury Ave, Salisbury, NC. John Watkins seconded. A vote was taken and it passed unanimously. Ron Steelman made a motion to contact a previous member to continue their participation in the Association. John Watkins seconded. A vote was taken and it passed unanimously. Robin Butler to compose and send. A discussion was held and volunteers were added to the Finance Committee. The Committee members are: Von Poston, Chairman, Mark Alley, Judy Terrell, John Watkins, Ron Steelman, Norm Thomas. A discussion was held and volunteers are needed for the Scholarship Committee.Current members are Robin Butler, Judy Terrell, Carol Alley and Mark Alley.Several names were discussed as candidates. Robin Butler to contact and also an email will be posted asking for more volunteers. Ron Steelman made a motion to adjourn. Judy Terrell seconded. Meeting adjourned 2:45 PM Carol Alley/Secretary